8 CATERING TIPS FOR YOUR NEXT CORPORATE EVENT
Food and beverages are an important part of any event. Your guests will always be impressed if you feed them. However, as much as it is essential for your event especially corporate ones, it is one very particular task that requires careful consideration and time. Because if you go wrong with food and drinks, consider your event a flop.
Ticketpass are here to make your catering planning a swift process with these eight hopeful tips:
1) COUNT HEADS
Knowing the number of people who intend to attend your event enables you to provide sufficient food and drinks for everyone. Determine this number before hand by having people register for the event or checking the ticket sales incase it is a paid event. It would be good to have a cut off date by which all attendees should have RSVP to know of the exact numbers in advance.
2) ADD ON TO THE NUMBERS
It is possible to have more people show up at your event as to what you had already estimated. Therefore, adding on to the head count would be advisable so that no-one misses out on food or drinks. You would rather have menu items being substituted to cater for extra guests than having some people eat as others sit and watch.
3) SET A BUDGET
As you prepare the catering budget, account for things like linen, flowers, china etc as sometimes we only consider the actual food and drinks in the budget forgetting other essentials that make up the catering budget. Ensure the budget is regularly updated and closely reviewed by management before presenting it to the event planner or caterer.
4) MEETING THEMES
One important question to ask before deciding on the menu is: whats the focus or theme of the event? If the theme is casual, a buffer or cocktails can blend in well, however if the theme is formal then fine dining would work better. The best way to effective catering is focusing on the feeling you wish to convey and reflecting this in the menu.
5) STICK TO A SCHEDULE
Depending on the type of event that you will have, it is very necessary to keep everything within the schedule. Planning your serving times around the event agenda is key. You wouldn’t want your guests eating before speeches or at the beginning of the event.
6) BUFFET OR WAIT STAFF SERVICE
The type of event you decide to have will determine the type of service that will be provided. If the focus is on a speaker and you want to save time, then having a full time wait staff will be advisable. However, if your focus is to create a break and time for people to mingle, then a buffet service would be good.
7) SELECT A MENU
Deciding on a specific menu can be the hardest task, however this is when you require the expertise of your caterer or event planner. However, some simple tips are:
- Breakfast functions should include coffee, tea, fruit juices, a main entree and two sides
- Lunch should entail a 5-ounce entree per person, two or three side dishes and two to four appetizer options
- Dinner typically offers three to five appetizers, soup or salad, a 7-once main entree and two or three side dishes as well as two servings of dessert.
- Cocktail functions provide 10 to 15 appetizers per person (those that don’t include dinner calls)
8) DIETARY RESTRICTIONS
Different types of people have different types of dietary requirements. These considerations are VERY important when handling catering as this going wrong could cause allergies, health concerns or even death. Your menu options should be inclusive of all your types of guests such as those who are vegetarian, gluten free, vegan or diabetic. It is important to determine in advance all the dietary concerns of all your guests before the day of the event. This helps determine the numbers of guests who will not be eating the non-vegetarian option.