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10 Event Coordinator Tips They Never Taught You in School


10 Event Coordinator Tips They Never Taught You in School

Planning and coordinating events is no walk in the park. In fact, event coordinators can be seen to be the hardest working people out there.The catch is all about setting yourself apart. Being one of the best modern day event coordinator takes a whole load of effort.

Here at Ticketpass, we know how. It takes more than what you learnt in school. It takes the following tips:

1) Become Best Friends with Data

The best way to determine if your decisions are having a real effect or are effective enough is to use quantifiable metrics. All your decisions should always be backed by data. When you have good data, you can use it to understand and develop better designs at a later time. You can always start by using NPS and utilize surveys to obtain the opinions of others.

2) Creativity is Key

Adding a unique and innovative aspect to your event is what will set it apart. The best way to do this is either by thinking outside of the box or looking for inspiration in international events. Challenge yourself to try something different in your events. Taking a smart risk is always worth it.

3) Unleash Your Inner Anthropologist

Whenever you plan your event, you should have an understanding of the culture and the people. For example if you are planning an event in Africa or Asia, be aware that their value is not similar to those in western countries. The event may start at 5pm, but its possible for people to start showing up after 6pm. You can always have a representative who is a citizen of the destination city of your event in order to tie in the cultural aspects into the theme of your event.

4) Pics or It Didn’t Happen

The only to determine the success of your event is through memorable content such as pictures and videos. You want your attendees to share content from your event and put in the relevant hashtags so that other people who didn’t attend to feel a sense of FOMO. The way you design your event should cause interaction on social media.

5) List It or Love It

Using lists to determine tasks to be accomplished is the best way to get things done. This way you don’t forget anything. This should not only be for you but also your team when you are delegating tasks to them. Ensure they put down their tasks as lists.

6) Find Properties You Trust and Grow Your Network

Mingle with the right people. Connections and networks are important for event planners. This way you are able to use the people you know to provide information on certain aspects of the event planning process (especially experienced people) or use your networks as sources for event equipment or logistics. You should also look for a mentor that can guide you in the event industry.

7) Be Proactive. Ask and You Shall Receive

Don’t sit back waiting for things to come your way or to get done. If you need help, ask for it. For example you could ask your partners to help with decisions on event logistics. They might notice things that you haven’t seen or that overlooked.


8) If You Rest You Rust

Learning never stops. This is something all event planners need to grasp. Read wide, watch all you can, talk to who you can, attend seminars and conferences related to your industry or go back to school if you have too. The more you work on learning more, the more you can improve the quality of your events. And remember don’t do what is comfortable. Effective learning falls out of your comfort zone.


9) Make Events Green Again

Sustainability is the way. What are you doing about it? Don’t sit back and say that “going green” has got nothing to do with you. You need to step up and play your part in the sustainable world. People focus on these things so the more you ignore it, the more they will ignore your event.

10) Be A Hero, Save the Day (and Do It Over Again) t

The best planners can think on their feet. They can be faced with any situation and know how to fix it without a flinch. Now hero planners can turn any disaster into victories. The best way to mitigate risk is to put something in charge of it. Add risk manager to your team or an accountability partner.

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